Executive Assistant – Hybrid

We have an outstanding opportunity for an Executive Assistant to join our dynamic firm.  The Executive Assistant (EA) would perform administrative duties for the Partner/Director group.  At Newburg CPA, the Executive Assistant position is a career, not a job.  The ideal candidate would be a self-starter that takes initiative and works great in a team environment.

Responsibilities include, but are not limited to:

• Administrative duties including calendar and phone management as well as proofing copy
• Support for Partner/Director e-mail responses and client follow-up
• Preparation of correspondence/spreadsheets for clients; monitoring project deadlines and providing summaries to expedite client projects material
• Assisting with the planning of marketing activities, firm CRM program, client mailings, firm Newsletters, and other client communications
• Working knowledge of CRM software (InSightly), which includes updating, maintaining accuracy of information, and yearly review with other departments to ensure database is current
• Assisting with presentations and/or conference logistics
• Proactively assisting Partner/Director group with Business Development matters to ensure prospects/projects are on track and meet due dates
• Special Projects as assigned
• Being a liaison for Partner/Directors’ office with employees and clients
• Providing back-up to administrative team on an as needed basis

Qualifications:

• Bachelor’s (Preferred)
• Microsoft Office: 5 years
• Administrative Experience: 5 years
• US work authorization

Skills/Requirements:

• Quickly absorb training and apply it to tasks presented
• Ability to ask questions when uncertainties arise
• Strong verbal and written communication skills with an attention to detail
• Able to deal with tight deadlines, multiple priorities, and stressful situations as part of working for a CPA Firm
• Self-motivated
• Willingness to contribute new ideas and suggestions
• Proficient in Microsoft Office Excel, Word, and Outlook
• Minimum five years’ executive assistant experience
• Bachelor’s Degree
• Prior professional services experience a plus
• Hours are:
  • May – Labor Day, reduced summer work hours
  • Sept – Jan: Full time (40 hours minimum)
  • Feb – Apr 15^th: Full time, Extra hours may be required

Newburg CPA adheres to COVID-19 protocols.

Newburg CPA offers a competitive salary and benefits package including medical, dental, vision, life insurance, short and long-term disability, Flex time and Hybrid schedule, 401K match, HSA contributions and a reduced summer work week.  We are an equal opportunity employer.